Job Description

The Assistant Head of School (AHOS) will collaborate with and support the Head of School (HOS) in running the day-to-day operations of our authentic Montessori school, including admissions & enrollment, human relations, certification, accreditation, and administrative duties. This position reports directly to the HOS, and in the absence of the HOS, this position will make those decisions generally belonging to the HOS.

Qualifications

Bachelor’s degree in any area (required)

Master’s degree in any area (preferred)

Montessori certification at any level (AMI, AMS or IMC required)

Director’s credential (required)

Minimum of 4 years of experience working in a Montessori classroom (preferred)

Experience working in school administration (required)

Competencies Required

Flexibility and adaptability, with a positive and collaborative nature

Exceptional verbal and written communication skills

Excellent organizational skills and attention to detail

Strong leadership skills with the ability to prioritize and delegate tasks

Strong computer skills with working knowledge of MS-Office (Outlook, Word, and Excel) and web-based applications.

Job Responsibilities (including but not limited to)

Collaboration with Head of School

Work closely with HOS in matters relating to staff, students, and parents

Assist HOS in defining, communicating and enforcing policies and procedures

Contribute to the agenda of and attend administrative and staff meetings

Assist in the recruitment and interview process of school staff

Participate in development of strategies to diminish attrition and increase retention for staff and students

Assist HOS with other administrative tasks as requested

Management

Manage hiring process and new employee on-boarding

Manage teachers, staff, and student files to ensure compliance, completeness and accuracy

Support HOS in the admissions process, including external communications, scheduling interviews and tours, reviewing applications, and tracking of enrollment

Support teachers with classroom and curriculum needs, oversee schedules, support daily activity and special events

Coordinate scheduling of before-care and after-care as needed

Coordinate scheduling of enrichments, specials, and all therapists

Oversee all Department of Health inspections, complaints, and documentation & requirements

Communication

Maintain positive rapport with all members of the staff

Be a spokesperson for Montessori and the school

Maintain focus on the need, timing and method of communications to parents and staff

Create annual school calendar, update and maintain throughout the school year

Create and distribute monthly calendars to families and staff throughout the school year

Contribute to and manage the distribution of weekly “blurbs” and quarterly newsletters

Help edit all communications that are sent as a voice of the school, including letters and emails from staff to families and fundraising communications written by parents

Daily Operations

Daily oversight of staff, including monitoring late arrivals, early departures, PTO usage & coverage and substitute coverage

Oversee student attendance and ensure completeness and accuracy of records

Get to know all students and parents by name

Manage staff during and oversee morning and afternoon car line

Oversee orderliness of office and assist in maintaining safe and clean conditions on campus

Be available to assist with sick children and contact parents as needed

Meet regularly with HOS to inform and collaborate on daily operations of teachers, staff, and students

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