Job Description

The Islamic Food Bank is seeking a highly motivated and organized Operations and Administrative Coordinator to join our team. This full-time, multifaceted role works closely with the Executive Director, providing essential support in daily administration, logistical operations, and warehouse management. If you are a proactive individual with a passion for serving the community and possess excellent organizational skills, we encourage you to apply. 

Reports To: Executive Director 

Job Summary:  

The Operations and Administrative Coordinator is a pivotal role responsible for ensuring the smooth and efficient day-to-day operations of the Islamic Food Bank. This position provides comprehensive administrative support to the Executive Director, manages essential pick-ups and drop-offs, and plays a key role in the organization and maintenance of the warehouse. The ideal candidate will be adaptable, detail-oriented, and capable of managing diverse responsibilities in a dynamic environment. 

Key Responsibilities:  

• Administrative Support:  
• Serve as a primary support person for the Executive Director, handling scheduling, correspondence, data entry, and other administrative tasks as needed. 
• Maintain organized filing systems (physical and digital) and ensure easy access to important documents. 
• Assist with preparing reports, presentations, and other communications. 
• Handle incoming calls and emails, directing inquiries appropriately. 
• Logistics and Transportation:  
• Coordinate and execute pick-ups of food by community partners. 
• Ensure safe and timely transportation of goods, adhering to all relevant regulations and food safety guidelines. 
• Maintain accurate records of all pick-ups and drop-offs. 
• Warehouse Operations and Organization:  
• Coordinate with volunteer warehouse workers and assist as needed. 
• Support inventory management, including tracking stock levels and assisting with rotation of goods. 
• Coordinate and lead volunteer activities located at the warehouse. 
• Operate warehouse equipment safely (e.g., pallet jacks) after receiving proper training. 
• General Support:  
• Collaborate with other staff members and volunteers to achieve organizational goals. 
• Assist with special projects and events as assigned. 
• Maintain a professional and positive attitude, representing the Islamic Food Bank in a respectful manner. 
• Coordinate outreach activities. 

Qualifications:  

• Associate's degree or equivalent; bachelor's degree preferred. 
• Proven experience in an administrative support role, preferably within a non-profit or warehouse environment. 
• Valid driver's license and a clean driving record are essential. 
• Ability to lift and move heavy objects (up to 50 lbs.) regularly and perform physical tasks associated with warehouse work. 
• Excellent organizational and time management skills with the ability to prioritize tasks effectively. 
• Strong verbal and written communication skills. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy. 
• Ability to work independently with minimal supervision and as part of a team. 
• A strong commitment to the mission and values of the Islamic Food Bank. 
• Flexibility to work occasional evenings or weekends for special events or urgent needs. 

Compensation:  

• $17-$20/hour, commensurate with experience. 
• Mileage reimbursement. 

To apply:  

Email resume and cover letter to info@islamicfoodbank.org with email title “Operations Coordinator Application – Your Last Name”. 

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